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Phonebook Help
Introduction
The University of Waikato Internal Telephone Directory is generated
entirely from data held in the University Human Resources and Phonebook
databases. All information within it is dynamic and updated
automatically from the University databases on a daily basis. This
ensures that it is always current, accurate and easily maintained.
Telephone Directory Contents
There is both an on-line web version and a printed version of the
Telephone Directory. The web address is
https://phonebook.waikato.ac.nz.
The web version of the Telephone Directory contains the
following-
Staff Search/Alphabetical Staff Listing
A searchable list of all staff, in alphabetical order (commonly
known as the Blue Pages).
Staff may be retrieved by surname, given name, phone number,
username, room or department. Entering * against surname and
leaving all other fields empty will produce a complete listing
of all staff.
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Service Pages Search
A search through all department names and Service Pages entries.
Faculties/Schools/Departments Listing
A list of all University of Waikato Faculties/Schools/Departments. Selection of
a department will display departmental structure and staff within
that department (commonly known as the White Pages).
Departmental phone, fax numbers, web site addresses and Email
contacts have been included here.
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Divisions Listing
A list of all University of Waikato Divisions. Selection
of a Division will display the departments within
that Division. Further selection of a department will
display departmental structure and staff within that department
(commonly known as the White Pages). Departmental phone, fax
numbers, web site address and Email contacts have been included
here.
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Fax Listing
Fax numbers for departments.
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Service Pages
The Service Pages contain phone numbers of both University of
Waikato services (eg. ITS Tea Room) and non University of Waikato
services (eg. NIWA, Banks). Justices of the Peace have been
included in this section.
External on-campus organizations (eg. NIWA) will not
appear in the White or Blue Pages as they have no
University of Waikato staff.
The printed version of the Telephone Directory
contains the following sections-
Security
(inside front cover)
Emergency Procedures and Assistance in Personal Crisis
(inside back cover)
Alphabetical Staff Listing
A list of all staff, in alphabetical order (commonly known as
the Blue Pages).
University Structure
A list of all University of Waikato Divisions and
their departmental structures.
Department Listing
A list of all staff by department (commonly known as the White
Pages). Departmental phone, fax numbers and Email contacts have
been included here.
Fax Listing
Fax numbers for departments.
Service Pages
The Service Pages contain phone numbers of both University of Waikato
services (eg. ITS Tea Room) and non University of Waikato services
(eg. NIWA, Banks). Justices of the Peace have been included in
this section.
External on-campus organizations
(eg. NIWA) will not appear in the White or Blue Pages as they
have no University of Waikato staff.
Missing or Incorrect Personal Details
- If you are missing from the Phone Book, it may be because-
- You are not a current staff member
- You do not have an extension
- Your current position is not recorded in the HR database
- Your details have been added to the HR database since last night
If your details are incorrect in the Telephone Directory, you will
need to contact the appropriate maintenance staff. They will correct
these for you and the Telephone Directory will be updated accordingly
overnight.
- If your position, name, title or department is incorrect, your
manager will need to contact HR
- If the order in which you appear within your department is incorrect,
your manager will need to contact your Phonebook maintenance
staff
- If rooms, extensions or cellphones are incorrect, contact your
Phonebook maintenance staff
- If usernames are incorrect or you have multiple usernames, contact
ITS Help Desk
- If Service Pages are incorrect, contact your Phonebook
maintenance staff (for University of Waikato Services) or FMD
(for non University of Waikato Services).
Missing or Incorrect Departmental Data
- If department names, phone numbers, fax numbers, web addresses
or email contacts are incorrect, contact your Phonebook
maintenance staff
- If departmental structure is incorrect, your manager will need
to contact the Human Resource Management Division.
Macrons and Other Characters
The current configuration of databases at the University does not
support multiple language character sets, so it is not possible
to store macrons, accents and other characters. We have been advised
by the Faculty of Maori and Pacific Development that as the macron
is not available, the preferred alternative is to use a single vowel,
rather than using a double vowel to indicate length. The convention
used in the Telephone Directory is therefore single vowels.
Printing a Telephone Directory
From the web site, you will soon be able to order a current printed
Telephone Directory at any time.
This will be printed by Waikato Print within 24 hours and delivered
to you via internal mail.
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