Phonebook Help

Phonebook Search

Introduction

The University of Waikato Internal Telephone Directory is generated entirely from data held in the University Human Resources and Phonebook databases. All information within it is dynamic and updated automatically from the University databases on a daily basis. This ensures that it is always current, accurate and easily maintained.

The web version of the Telephone Directory contains the following-

Staff Search/Alphabetical Staff Listing
A searchable list of all staff, in alphabetical order (commonly known as the Blue Pages). Staff may be retrieved by surname, given name, phone number, username, room or department. Entering * against surname and leaving all other fields empty will produce a complete listing of all staff.

Service Pages Search
A search through all department names and Service Pages entries.

Faculties/Schools/Departments Listing
A list of all University of Waikato Faculties/Schools/Departments. Selection of a department will display departmental structure and staff within that department (commonly known as the White Pages).
Departmental phone, fax numbers, web site addresses and Email contacts have been included here.

Divisions Listing
A list of all University of Waikato Divisions. Selection of a Division will display the departments within that Division. Further selection of a department will display departmental structure and staff within that department (commonly known as the White Pages). Departmental phone, fax numbers, web site address and Email contacts have been included here.

Fax Listing
Fax numbers for departments.

Service Pages
The Service Pages contain phone numbers of both University of Waikato services (eg. ITS Tea Room) and non University of Waikato services (eg. NIWA, Banks). Justices of the Peace have been included in this section. External on-campus organizations (eg. NIWA) will not appear in the White or Blue Pages as they have no University of Waikato staff.

The printed version of the Telephone Directory contains the following sections-

Security
(inside front cover)

Emergency Procedures and Assistance in Personal Crisis
(inside back cover)

Alphabetical Staff Listing
A list of all staff, in alphabetical order (commonly known as the Blue Pages).

University Structure
A list of all University of Waikato Divisions and their departmental structures.

Department Listing
A list of all staff by department (commonly known as the White Pages). Departmental phone, fax numbers and Email contacts have been included here.

Fax Listing
Fax numbers for departments.

Missing or Incorrect Personal Details

If you are missing from the Phone Book, it may be because-

You are not a current staff member

You do not have an extension

Your current position is not recorded in the HR database

Your details have been added to the HR database since last night

If your details are incorrect in the Telephone Directory, you will need to contact the appropriate maintenance staff. They will correct these for you and the Telephone Directory will be updated accordingly overnight.

If your position, name, title or department is incorrect, your manager will need to contact HR

If the order in which you appear within your department is incorrect, your manager will need to contact your Phonebook maintenance staff

If rooms, extensions or cellphones are incorrect, contact your Phonebook maintenance staff

If usernames are incorrect or you have multiple usernames, contact ITS Help Desk

If Service Pages are incorrect, contact your Phonebook maintenance staff (for University of Waikato Services) or FMD (for non University of Waikato Services).

Missing or Incorrect Departmental Data

If department names, phone numbers, fax numbers, web addresses or email contacts are incorrect, contact your Phonebook maintenance staff

If departmental structure is incorrect, your manager will need to contact the Human Resource Management Division.

Macrons and Other Characters

The current configuration of databases at the University does not support multiple language character sets, so it is not possible to store macrons, accents and other characters. We have been advised by the Faculty of Maori and Pacific Development that as the macron is not available, the preferred alternative is to use a single vowel, rather than using a double vowel to indicate length. The convention used in the Telephone Directory is therefore single vowels.

Internal Telephone Directory